2021-10-20 Release 106 & 107

FEATURES

We’ve made some exciting design and functionality improvements to the Formulary and Medication Mapper workflows. A summary of the changes is listed below: 

• Updated the search bar to the new design; no changes to functionality 
• Added new filters for Mapped Medications: Audit State, Medication, and Form Factor 
• Added a new column to display the Audit State of a medication 
• Added the ability to edit the Audit State of a medication by clicking the column value 
• Added checkboxes to action medications in bulk and edit the Audit State
• Added the ability to Ignore medications in bulk
• Added the ability to audit a medication in one module and not the other (Patient Care vs. Pharmacy)

Medication Mapper Updates

In this release, the Medication Mapper workflow got a much-needed facelift and added flexibility, giving you more control over your ControlCheck Formulary. Head over to the article on Medication Mapping for more information on how to map a med. 

Ability to Select the Audit State of a Med

The ControlCheck Product and Engineering teams have done a lot of work to redefine our medication information storage structure to ensure a seamless integration between your hospital’s formulary and your ControlCheck formulary. Prior to this release, medications that were “mapped” were also considered “audited” which meant that there was limited flexibility in what you could do from the Medication Mapper pages. In today’s system, Manager users can now select where they want to audit a medication between the Patient Care (Nursing/OR) and Pharmacy modules. For the purposes of medication mapping, the Nursing and OR modules are lumped together as Patient Care because there is no difference in how we aggregate, group, and map data together between the two modules.

All ControlCheck customers share one common need: to audit controlled medications. However, each hospital has different needs when it comes to monitoring non-controlled medications. This feature update gives each facility the flexibility to decide what medications and supplies are important to them to track and set them to be audited in ControlCheck. For example, let’s say your facility has a high-risk, but noncontrolled drug, like Propofol, that you would like to track. When mapping the Propofol medication identifiers, you can also decide where you want to audit this medication: Patient Care modules and/or Pharmacy module. If Propofol is not a high-risk medication in your Pharmacy workflow, then you can choose to lighten the load a little for the auditors and just track Propofol in Patient Care.

Additionally, there could be a medication that has administrations documented on paper. This causes a snag in the workflow because ControlCheck cannot capture the administration data which results in variances 100% of the time for that medication. However, that medication has fully automated documentation in the Pharmacy module for orders from the wholesaler and loads into the narc vault. This new functionality allows you to decide that you will audit that medication in Pharmacy but not in Patient Care, giving you full visibility and reconciliation where available.

To take advantage of this new flexibility on unmapped medications, login as a Manager user and navigate to Medication Mapper. Select the med you wish to map from the Medication Mapper queue. In this example, we will map a Propofol injection that has two pending patient events. 

The system will display potential medication matches to already existing mapped meds found in your

ControlCheck formulary with a similar name. These suggestions are based on a name match to the Unmapped Medication Name you are mapping. You can select one of the suggested medications from your formulary if it matches all of the elements of the med you are mapping and click Map; or you can select from the full list of medications to build a new medication that is not found in the suggested list. To proceed with this medication builder, click the link to ...select from the full list of medications. In this example we would like to build a Propofol 10mg/mL injectable med with a 200mg package size so we will proceed with building a new med. 

Search for the Generic Medication you want. In this example we are using the Propofol 10mg/mL injectable generic medication. 

Enter the Package Information and select the module(s) you would like to audit the med in by defining the Audit State of the med. Click Map Identifier to confirm your changes. 

You can find the med you just mapped and review the Audit State assigned by navigating back to the Formulary page and either searching for the med or using the filters to find it in the list. To read more on selecting the right Audit State for a med, click here.

Ability to Ignore Medications in Bulk

Additional functionality has been added to make the workflow for non-controlled meds more efficient. Rather than having to ignore each medication individually, they can now be actioned in bulk using the select-all box at the top of the table.

When you view the Medication Mapper queue, you can click the check box in the header row of the table. Once checked, the Ignore button will display the count of medications you are about to ignore. To continue, press the Ignore button.

To confirm that you would like to ignore the selected medications, click Confirm.

Formulary Updates

Ability to Edit the Audit State of a Med

One of the most exciting updates on the Mapped Medications tab is the ability for Manager users to take full control of which medications in their formulary are audited in ControlCheck. With the new Audit State column, Manager users can view and edit the current Audit State of each medication in their formulary. As we gear up to launch reconciliation of new form factors like infusions and suppositories, this new functionality empowers Manager users to enable the auditing of those medications as soon as reconciliation logic becomes available for those new form factors. This update also provides the functionality to edit the existing Audit State for a med that is audited in both modules and would like to only be audited in one module.

To perform a single edit of the Audit State of a med, click the value in the Audit State column. A panel will appear to select the module(s) you would like to audit the med in. Click Save to apply your selections.

To bulk-update the Audit State of a set of meds, use the checkboxes in the first column to select the meds you would like to edit. Select the module(s) you would like to audit the medications in and click Save.

Filters Added to the Mapped Medications tab

As we gear up to load your hospital’s formulary into our new automated med mapping system, we took some time to think about how we can optimize your experience when reviewing your mapped medications. We anticipate your mapped medications list growing substantially with the upload of your formulary and want to make sure you can find the meds you want, fast. Below are details of the enhancements to the Mapped Medications tab of the Formulary page. Style Updates to the Search Bar We updated the search bar to our new style (coming out with Audit 2.0!). To search a med ID, ControlCheck ID, or med name, click the magnifying glass icon and enter your search value into the bar.

Audit State Filter

We added a filter to refine the Mapped Medications by their Audit State. You can select to view meds that are audited in the Patient Care or Pharmacy modules or filter to meds that are Not Audited. Using this filter to action a set of mapped but unaudited meds can expedite the workflow to enable the audit of a set of medications.

Medication Filter

Use the Medication filter to quickly view a set of generic medications in your mapped tab.

Form Factor Type Filter

Use the Form Factor filter to refine the mapped meds by a particular form factor. Were all your patches documented on paper and are now recorded in your eMAR system and are now eligible to be audited in ControlCheck? Use the form factor filter to identify all of your mapped patch medications and update their Audit State in bulk. 

Audit Page 2.0 Updates

This release features event summary cards with a new Events tab and Notes! An event summary is not complete without all of the event data that goes into each event: patient information, location, amount, user, etc. This new design of the events table aims to organize the data into a clean, column structure and make finding the necessary info quick and easy. This new design also gives us space to add cool new features, such as displaying the name of the Waste Witness on waste events. Stay tuned for more awesome progress on the audit page 2.0!

To leave a note on an audit, click the Notes icon from any tab on the event summary card. 

Enter your comment and click the checkmark icon on the right. 

To view all previous notes, click the Notes tab from the top bar. For longer comments, click the Show More link to read the full note. To collapse the long note, click Show Less.

Upgrades & Fixes

•  HOTFIX Release: Fixed an issue that was incorrectly assigning a user’s role as a unique identifier to them and using the role type to match them to other users. This was causing the wrong user to be displayed on events.
•  HOTFIX Release: Fixed an issue that was causing inaccurate red badge counts on the Location Mapper and Med Mapper tabs under the Manage tab. 
•  HOTFIX Release: Updated the threshold for the IRIS nightly update to 12 hours to allow the job to run longer without failing and allow IRIS data to properly refresh each night. Updated the tooltip language on the IRIS User Analytics User Mobility report. 
• Fixed an issue that was causing inaccurate red badge counts on the User Mapper under the Manage tab. 
• Fixed an issue that was misprinting the scale of the System Benchmarks report PDFs.
• Fixed an issue that was causing hospitals' source files with scientific notation values to fail during processing because of an unrecognized format. For example, if the quantity column said “1.25E3” that should be accepted by the file processor and record the quantity as “0.00125”.