2021-12-20 Release 111

Hot Fix Releases

R110.1

Fixed an issue with the Hospital Settings page that was putting Universal adapters in an invalid state any time an Admin saved a change. This causes any files uploaded for that adapter to get skipped for no adapter match. The fix addressed the code that stores the adapter type to ensure the universal adapters are stores in a valid state.

R110.2

Fixed an issue with the Assignment feature that was introduced in R110 with an update to allow for any user to be assigned to any event summary, regardless of their security role department permissions. If a user was the active assignee on an event summary, then that event summary would come up in results searched by the end-user, regardless if the event summary matched the search criteria or not. The Run Report and Audit pages were affected. This fix addressed all search queries to ensure that only results that match the entered parameters were returned in the results.

Features

Shift Analysis with Timecards (Time and Attendance Data)

The IRIS Shift Analysis report has been long overdue for a revamp. Release 111 brings time and attendance data to ControlCheck to properly highlight providers who are creating events outside of their shift times. One area of risk or concern is controlled substance touches just outside of shift times. Before a provider clocks in for their shift, you wouldn't expect to see any controlled substance activity for them; same goes for just after they clock out for the day. One of our most esteemed customer partners weighs in below.

“Do you have a user who is opportunistic... who is waiting for the influx of staff during a shift change and taking advantage of the chaos?” - Michael Van Ornum, Med Safety Clinical Pharmacist, Sentara Martha Jefferson

To enable this new report for a hospital, go to Admin Tools > Hospital Settings and enable the option for Shift Analysis with Timecards.

Detective Search: Line Number Added to Related Events Table

When you search a Patient External Identifier or an Event Id from the Event Search in Detective, the results returned in the Related Events table will display the Line Number from the file that event originated from.

IRIS Nursing Analytics: Role Comparison for Non-RN Providers (e.g. Pharmacists)

The ControlCheck Product team has heard impactful feedback regarding non-RN users in the Nursing Analytics module. The problem that they are seeing is that the Pharmacists that are dispensing narcotics from the narc vault for a direct-patient dispense are flagging really high in IRIS, typically being highlighted as red users. The Dispense Patterns and Variance Trends reports will use role-based comparisons in the Nursing module if there are at least 5 of the non-RN role in the cohort. We will address other metrics to accommodate this change in the future.

Upgrades & Fixes

• Updated the Epic and Cerner formulary adapters to down-case medication identifiers to be more consistent with the source-system adapters and find more matches for automated med mapping.
• Updated the Epic formulary adapter to grab the Medication name as an additional EMR medication identifier to try to be more consistent with the source-system adapters and find more matches for automated med mapping.
• Updated the Automatically Archive Old Re-Opened Event Summaries feature to work for Pharmacy module. Also added 60 days as an option to the feature.
• Updated the back-end logic to allow event summaries to move out of the Open-Historical state, to effectively allow them to be un-archived if they were archived by a user or by the auto-archive feature. If a user wants to manually re-open an event summary that was archived, they can do so directly on the event summary by moving it to the Open state. If the system re-reconciles the data and the archived event summary (variance) can now be auto resolved, the event summary will move to the Closed by ControlCheck status and will be auto-resolved.
• Automated the Analytics and Medication Mapper regression tests.
• Fixed an issue with ignoring meds in bulk from the Medication Mapper workflow. If more than ~500 meds were selected to be bulk-ignored, the system would error or timeout and the request would fail. This fix addresses the timeout and allows all selected meds to be successfully bulk-ignored.
• Fixed an issue with the Investigate Data tabs in Analytics having blank event summary IDs and not returning expected results.
• Fixed an issue with values coming out of XLS files as a float instead of an expected string. This resulted in medication identifier values being read in as "12345.0" instead of "12345" and this was causing duplicate med mapping work for Manager users.
• Fixed an issue with failing nightly audit count checks.
• Fixed an issue with the Med Mapper Ignore button being able to be clicked multiple times resulting in a bad state.