Glossary of Terms

Terms used in this site's support documentation and unique to ControlCheck include:

• A care team is defined as any combination of providers who contributed event(s) - dispense, administration, waste or return transactions - to a patient's chart for a specific medication. All care team members will be displayed in an event summary. Attribution within dashboards against a specific provider or against the care team as a whole will be noted in the dashboard's technical documentation within this site.
•  Documentation errors are defined as automatically closed event summaries whose variance is not due to missing or incorrect medication amounts but instead due to a clinician's specific misstep in medication selection: the same medication, different concentrations. A common example of this type of auto-closed documentation error is shown below:
• An event in ControlCheck reflects a specific transaction - dispense, administration, waste, return - that is received from either the EMR or the automated dispensing cabinet reports.
• An event summary is the top-level information surfaced about a patient-medication combination, as grouped by the ControlCheck audit algorithm. Event summaries may be open or closed (automatically by the application or manually by a user), and consist of specific events.
• The norm - or mean, average - of a data set is used to apply standard deviation analysis within specific analytics dashboards. The functional specifics of how the mean is calculated are included on each dashboard's Help page.
•  Priority - or the visual ranking and comparison of departments, users or medications - is assessed in the 'Nursing Variance Report' based on a proprietary outlier priority assessment in simple terms, by incorporating information about both the variance rate and the total variance counts. More specifically, the bars are ranked highest to lowest variance count, modulated by a function of the total number of medication events.
• A variance is as any patient-medication combination identified in the audit process with incomplete or inaccurate documentation, where the result of summing dispense, administration, waste and/or return values does not zero out. The audit table reflects all variances identified for the given filters (department, time, patient, etc.).
•  Variance rate is included in several dashboards and is displayed as a percentage and reflects the number of variances compared against the total number of medication events.