Formulary

Use the Formulary feature to search for and view which medication identifiers are mapped to a generic medication. You can also use this data to resolve medication mapping errors. Mismapped or unmapped medications can cause trickle-down effects on event summaries, the audit table, and analytics. 

To access the Formulary screen:

1. Click the Manage tab.
2. Select Formulary. 

In the Formulary screen, you can view information in three tabs:

• Mapped Medications
• Unmapped Medications
• Ignored Medications

Mapped Medications Tab

The Mapped Medications tab is the default tab when you first select Formulary. This tab displays the medications that are currently mapped for your hospital in ControlCheck. You can view the following details about these mapped medications:

• ControlCheck Med ID - Learn more about the ControlCheck Med ID below.
• Medication Name - Name of the generic medication. 
• Package Size - Size of the medication.
• Form Factor - Form of the medication (injectable, oral, liquid, suppositories, etc.)
• PF - Yes/No on if the medication is preservative-free.
• Audit State - Which modules of the medication are currently being tracked/audited? You can update the Audit State for medication by clicking on the value in the Audit State column.

You can filter the Mapped Medications list by:

• Audit State
• Medications
• Form Factor

Click the Search icon to search the Mapped Medications list by:

• Source System ID
• ControlCheck ID
• Med Name

When you begin searching for an item the results will automatically populate. To close the Search bar, click the Search icon. 

You can also download all the mapped medications into a CSV file by clicking Download CSV. 

ControlCheck Med ID

The medications ControlCheck receives from your hospital's source files (e.g., EPIC, Pyxis, Omnicell, etc.) are assigned a med ID in each of those systems; ControlCheck calls this the Source System Med ID. When ControlCheck processes one of your source files, the system identifies the med ID and evaluates if it is mapped to a ControlCheck generic medication or not. If it is mapped, ControlCheck processes that medication and associated events. If the medication is not mapped, it will add that med name and med ID to the Medication Mapper. Once mapped, the medication can be reviewed in the Formulary.

It is common to see more than one ID mapped to a ControlCheck generic because a medication can be uploaded from multiple sources and each source will generate its own Source System Med ID. We want all of these med IDs to map to the same ControlCheck medication for reconciliation, tracking, and auditing purposes.

To view the Source System Med IDs assigned to a mapped medication:

1. Click on the item to expand the row. 

Unmapped Medications Tab

The list of medications in the Unmapped Medications tab is also visible in the Medication Mapper queue waiting to be mapped. The Unmapped Medications list displays the following information:

• ControlCheck Med ID - See above for more details.
• Medication Name
• Source System Med ID - The med ID assigned to medications that ControlCheck receives from your hospital's source files (e.g., EPIC, Pyxis, Omnicell, etc.).
• Source File Type - Such as your EMR, ADC, etc. 

Ignored Medications Tab

When you ignore a medication in the Medication Mapper, those medications are displayed in the Ignored Medications list in the Formulary.