Features

Enhanced Manual Medication Mapping

We made a small but mighty change to our Medication Mapper workflow. Now, the original medication name from the hospital’s source file will persist throughout the entire mapping workflow so that the mapper has the relevant information needed to map the medication identifier correctly. For example, let’s say the raw med name from the source file is BRENTUXIMAB VEDOTIN 50 MG INTRAVENOUS SOLUTION (10 mL). A mapper can use the relevant information like the 50 mg concentration in the 10 mL volume size, as well as the intravenous solution distinction to properly map this med to a drug in ControlCheck™. These values can be used to easily decide how to select the generic medication with the right concentration and form factor, and designate the correct package size for the med in each step of the manual mapping workflow.

Notice the med name in the image below; we carry the same med name throughout the workflow.

This extra bit of information helps the mapper select the correct generic and concentration.

In the last step, the (5 mL) helps the mapper determine the correct Package Information for the med. In this example, a 50 mg/mL oral liquid in a 5 mL size means that the package size in ControlCheck should be set to 250 mg.

Enhanced Pharmacy Module Logic

Ability to Auto-Reconcile Bulk Bottles for EDI Customers

ControlCheck currently has two beta customers leveraging EDI as a data ingesting mechanism for invoice orders from their wholesalers. Those two customers helped us identify an issue with how bulk bottles are processed in the Pharmacy Audit workflow and we are excited to release a fix for this issue. When a hospital orders a bulk bottle of solution or a liquid like Morphine Sulfate, they typically load the drug into their narc vault in volume units because that liquid is going to be portioned for a variety of other uses and in different volume sizes. For example, the NDC 00054319446 is sold as a 60 mL bottle so the Pharmacist loading this into the vault will likely document a load of 60 mL instead of 1 bottle. This was causing issues with Pharmacy Audit reconciliation because we were trying to compare an order of 1 bottle of Diphenoxylate HCl / Atropine Sulfate to a load of 60 mL and the math was not working out.

In this release, we have new logic that will automatically identify these bulk bottles using our internal Medispan services and will capture the package size of the bottle for event reconciliation. Pharmacy Audit users do not need to make any changes to their med mapping or ControlCheck formulary to leverage this new logic. In the image below, you’ll see that the order and load of this Diphenoxylate HCl / Atropine Sulfate bottle now auto-reconciles properly.

Updates & Fixes

• Fixed an issue with the reset password workflow from the login screen that was broken intermittently.
• Fixed an issue with pasting formatted text into a note on the Audit or Run Report pages. Text copied from an external application like Epic or email had formatting that was causing an issue for users trying to paste the text into ControlCheck.
• Fixed an issue with the System Benchmarks Documentation Accuracy report. At the System View in the Documentation Accuracy report, ControlCheck will display the number of event summaries in each status type for every hospital in the IDN or hospital group. If an event summary occurs across two or more departments, it should only be counted once in the System View. This fix ensures that counts for the hospitals in the System View are more closely mirrored to the counts of event summaries available on the Patient Care Audit page.
• Fixed a minor issue with the placeholder text of a search box in the filters throughout the app.
• Fixed an issue with the Pending Patients page from the Medication and User Mapper pages.
• Fixed an issue with some scores displaying incorrectly on the OR Overrides tab in Labs.
• Fixed an issue with the Invoice Identifiers on a Pharmacy event summary displaying incorrectly on the Pharmacy Audit page.
• Enhancements to back-end technology to improve the overall performance of the Patient Care Audit page.

Upcoming Features & Bug Fixes 

Release 137 - Week of 01-17-23

• Ability to calculate a full package waste across multiple waste transactions on a single event summary. Integrated waste is a common practice, especially in pediatric settings, and also pose a huge risk for diversion. Users that waste in this pattern don’t show up on the Full Package Waste IRIS report today because the waste spans more than one event. This enhancement will look at sequential waste events to add up two events and capture a full package waste by a user.
• Enhancements to the Kronos Shift Analysis IRIS Report to prepare for customer beta testing.
• Enhancements to user matching logic to improve overall event reconciliation.
• A fix to ensure the Pharmacy Event Summary ID on the Pharmacy Audit page can be easily searched on the Open status tile for any date range.
• A fix to address an issue with the Waste Networks report displaying Unknown as the name of the witness when there are no controlled substance events for the user.

Release 138 - Week of 01-31-23

• Rebranding changes! We’re officially updating the ControlCheck™ app URL and logos. Check the next release notes article for R137 for more information. You will see updates to the product and documentation released in stages. 
• A fix to address an issue with the Variance Trends IRIS report displaying an potentially incorrect count of variances for a user in their Detailed Risk Analysis Card. If a user has one variance across two departments, the text next to the user’s Variance Trends score will say they have two variances; this fix will address this issue and ensure the proper count is displayed on the user’s Detailed Risk Analysis Card.
• Enhancements to user name and ID matching to ensure the right users are associated to Patient Care and Pharmacy events.